Microsoft Office is a product everyone knows, and it has been a household name for decades at this point. Office 365 is the slightly lesser well-known cloud version of office. It was a massive step forward for Microsoft at its release.
Over the past 8 or so years, Microsoft has been fine-tuning the suite, adding features and entirely new programs as they go. This has resulted in the powerhouse of productivity we know today. While moving everything in your organization to the cloud may not be a great idea, this is one area where the cloud is almost universally a good idea for all companies.
The core programs included in Office 365, such as Word and Excel, are the same programs people have been using for years. It’s the same programs you used 20 years ago to write a paper, create a cover letter, and give a presentation. You can access these programs online without downloading anything. You can also install the desktop versions and work in the same manner you always have.
One of the biggest advantages to Office 365 is the ability to work from anywhere, on any device. If you have an internet connection, you can access everything you need to continue working. This is especially great for people who travel a lot or use multiple devices. Just log into the web portal, and all your documents and files are ready to go.
If you have multiple people accessing the same file multiple times a day, this is where Office 365 really shines. Everyone who needs to edit a document can work on the same version. Rather than having multiple versions, or having to wait until a coworker closes the document, it’s accessible at anytime.
You can see real time changes without having to reload the file. You have the capability to share your documents directly with others. This eliminates the need to send the document as an email attachment. Sharing directly also enhances security. Office 365 allows you to set permissions so you can be sure its only shared with the people you want.
With the addition of Skype and Teams, Office 365 makes it easy to manage projects and communicate with your team members. It has integrated video calls and screen sharing into its easy to use programs. You can create conference calls, do remote presentations, and even use your computer as your phone.
Office 365 will always keep your programs up to date. You will never have to worry about making sure you have the latest version. Everyone in the company will be on the same version so you won’t run into mismatches either.
Office 365 is subscription based, which can lower the investment your company needs to make to get started. You only need to pay for licenses you use. You can add and remove licenses at any time. Adding and removing employees is simple. You will no longer have unused licenses just laying around. Since everything is tied to a central admin portal, there are no more license keys to worry about.
Speaking of the central admin portal, Microsoft has been designing Office 365 to make it easy to use, even for non-technical employees. You can perform most administrative tasks from the portal, without the need for an in-house IT department. Microsoft’s support options are also integrated in the portal, so you have everything you need, even if you run into a problem.
Office 365 has everything from spam filters for email, to data loss prevention cloud saves for documents. Even if you are in the middle of working on a document and your computer explodes into a million pieces, you will be able to log into your account from another machine and resume right where you left off. Office 365 offers many security features like email encryption, mobile device management, and email recovery.
Microsoft has been working hard to streamline daily office tasks for businesses. From collaboration, to file sharing, to communication, Office 365 makes it all very easy. Add the fact that it is being constantly updated with new features, bug fixes, and more robust security, its easy to see why Office is the giant that it is, and the cloud features of Office 365 only makes it better.
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